Constitution

Article V. Officer Expectations and Duties

Section A. Officer Expectations

1. If an officer must step down, the officer should submit a written resignation to the Executive Board.
2. Every committee chair must organize publicity for their respective committee.
3. All officers must attend all General Body and all committee meetings to which they are members.
4. Each executive board officer must present reports on the activities of their respective committees at the General Body meetings and Executive Board meetings.
5. A representative from the Executive Board, along with the President, must be present at coalition meetings, which are held twice a semester.

Section B. President Duties

The President of the Black Student Alliance shall:

1. Serve as the chief spokesperson for the Black Student Alliance.
2. Be the Chief Liaison between all other organizations, administrators, faculty, staff and students, unless otherwise delegated.
3. Preside over and set an agenda for the General Body and Executive Board meetings.
4. Assign responsibilities to officers in accordance to their constitutional responsibilities.
5. Know the budget of the Black Student Alliance.
6. Be knowledgeable of each committee and their responsibilities.
7. Establish relationships with organizations such as the George Mason Student Government, NAACP, Black Peer Counseling, Akoma Circle and other cultural groups, Fairfax community organizations and area schools.
8. The President is to be a non-voting member of the Executive Board. Where there is a tie, the President shall cast the deciding vote.
9. Create a special committee when necessary, and has the right to choose the head of the committee.
10. Shall create a report at the end of each semester, and one annual report at the end of his/her term; documenting all activities from the year. These reports will be handed down to the President-elect.
11. Organize and preside over Coalition meetings.

Section C. Vice President Duties

The Vice-President Shall:

1. Assume the role of the President in his/her absence.
2. Assist the President and the Treasurer the budget.
3. Work along with the President and Corresponding Secretary in creating bylaws to govern both the general body and the Executive Board.
4. Preside over and set an agenda for the General Body meetings in consultation with the President.
5. Assume the responsibility of a vacated position, until a replacement is selected.
6. Interview and/or recommend a replacement no more than two (2) weeks after the position is vacated.

Section D. Corresponding Secretary

The Corresponding Secretary shall:

1. Report to the Vice President
2. Keep track of all amendments to the Constitution and add approved amendments to the official document.
3. Maintain copies of the Black Student Alliance Constitution and make copies available upon request.
4. Give a copy of the Constitution to the Student Organization Office.
5. Organize a Black Student Alliance election committee at the end of each year.
6. Inform Black Student Alliance members on the use of parliamentary procedure.
7. Make sure that the constitution is updated on the Black Student Alliance website.
8. Assist the President and Vice-President with the creation of bylaws.
9. Oversee all election procedures and the formation of the election committee.
10. If necessary, organize a constitutional review committee.

Section E. Recording Secretary Duties

The Recording Secretary shall:

1. Attend all BSA meetings.
2. Be responsible for maintaining and circulating all agendas, minutes, and attendance records for the organization.
3. Maintain the BSA e-mail list and post announcements.
4. Provide the minutes of the General Body meetings on both the website and at the meeting after which the minutes are dated.
5. Retain all membership information.
6. Be responsible for maintaining and responding to all correspondence on behalf of BSA.
7. Collect all mail addressed to the attention of BSA.
8. Report to the Vice President.
9. Coordinate BSA membership registration drive at the beginning of the academic year and as necessary.

Section F. Treasurer Duties

1. Report to Vice President
2. Deposit all monies from ticket sales, donations, fundraisers, etc. into the proper accounts.
3. Oversee the drafting of funding proposals along with the President, Vice President and the advisor.
4. Make sure that all financial transactions are benefiting the Black Student Alliance and that they correlate to George Mason University’s guidelines.
5. Present the financial report to the General Body, after the Executive Board has approved it.
6. Ensure that the budget is adhered to.
7. Advise committees of the funds available to them.
8. At the end of the academic year, give a copy of the up-to-date ledger to the President.
9. Present a proposed budget for the upcoming academic year in the beginning of January to the designated administrators of offices.
10. Serve as the Chairperson for the Fundraising and Financial Affairs Committee.

Section G. Webmaster

1. Report to President and Vice President.
2. Maintain the Black Student Alliance website by posting important messages from officers on the site, redesign the website at least once a year and place the BSA calendar on the website, among other duties that may be necessary.
3. Set a deadline for information that needs to be placed on the website in accordance with the Publications and Social Committee.
4. Appoint, if necessary, an assistant Webmaster.

Section H. Advisor

1. The primary advisor shall be a member of the faculty or staff at George Mason University.
2. The named advisor may assume the position for as many terms as he/she may wish to take role in.
3. The advisor may be removed on grounds of inappropriate conduct that will bring harm financially, and publicly to the Black Student Alliance. The advisor may in fact be removed through a formal recommendation of the Executive board and majority vote of the General Body.
4. The advisor may offer guidance and support for the organization but may not have a vote.