Meeting Minutes

Meeting date: January 16, 2009
Type: Officer

Chemistry Club Minutes 1/16/09

Start: 1609
Attending: David, Susan, and Tiffany

Meeting Times for Spring Semester, 2008

Officer Meetings – will be at the Tutoring Center from 1800-2000

• David will not be available for officer meetings, so Erica is expected to run the meetings.
• Dates: Feb 4th, March 4th, April 1st, April 23rd

General Meetings

• Every 1st Thursday of the month, from 1800 – 2000
• Dates: Feb 5th, March 5th, April 2nd
• Planned dates and tentative event announcements
• Susan will book the General Meeting Rooms, ideally at Johnson center or Sub II
• Galina will get the Pizza and Sodas
• If need access to lab for Chemistry Club supplies, David, Tiffany, Mery, and Dr. Foster has the lab key.
• Tiffany will put up flyers for both general meetings and interest flyers
• Tiffany will e-mail Dr. Chuck, Dr. Beck, and Dr. Schreifels flyers for mass e-mail to biology and chemistry majors.
• Veronique is expected to send a welcome week e-mail

EVENTS

Elections: Takes place on April 2nd

• Susan will make ballots
• Peoples interested in officers position HAS to attend the 4/1 officer meeting
• Veronique will e-mail details to people unable to attend the 4/1 officer meeting

Inauguration Day of new officers – April 23rd

• Will give them the money box key, locker keys in tutoring center, and “THE BOOK”
• Explain the officer’s roles and other details in running the club

ACS Study Guides – will buy probably at most 100 books

End of Semester Party – May 1st

• Erica and Susan will mainly run
• Meet with Galina to talk about the food proposal
• By February 4th, the food proposal should be ready
• ASK MERY: to book rooms
• Want 2 big rooms, or 1 room which will have projector and a place for the food reception
• Need to get plates, cups, ice, soda
• GALINA owes David money for the previous 2008 end of semester party purchases
• Dr. Weatherspoon as the Vice Dept. Chair will organize the seminar schedule
• Ideally, will expect 1 hour of awards, then 4 hours max for the reception / food
• Estimation that seminar will be at 0800 (but likely 0900) and end at 1300.
• Will then book reception rood for 1130, and have food ready at 1200, where reception should last until 1730.

Spring Break Magic Show March 9 – March 13

• Will ask Dr. Pettigrew, Dr. Schreifels, Dr. Kort, Dr.Born, other professors to help with event
• If professors agree, then ask schools if they want to participate, and then ask member volunteers.
• E-mail 10 elementary schools closest to campus if interested; if not enough schools will respond, will then e-mail the next 10 closest elementary schools, etc.
• Do NOT want to overschedule, want at least 5 schools for 1-2 shows, 1st come 1st served basis.
• Requirements: Want max 150 kids per magic show, and need a sink at performance location
• Will not do magic show events in two schools simultaneously
• Ask Dr. Honeychuck for the liquid nitrogen needed for magic show
• If need Chemical supplies, ask Dr. Kort a week in advance

ACS Membership – Formal Review and Active Membership

• Need at least 5 GMU students to apply so Chem Club can be an active chapter
• ACS Formal Review so Chem Club can remain officially a part of ACS
• Tiffany will write the formal review packet needed.

Social/Fundraising Events (tentative)

• Game Night at GMU for fundraising
• Tiffany will contact the Physical club, other science clubs, and pre-health clubs for interest
• Laser Tag
• Possibly end of semester event (date pending) and a social event (February 6th)
• Susan will help plan the laser tag event on February 6th
• Field Day – ask Jen of Pre-Optometry about the event
• Science Show – with Physics Club
• Ask Physics Club to deal with the food money, since Chemistry Club dealt with the catering in last year’s science show

Last updated on January 17, 2009